Procure to pay with a paper trail at every step.
Xetuu Purchase runs the whole procure-to-pay chain. Each step lands on a real, editable, pre-filled form: nothing silently creates the next document.
Everything inside Xetuu Purchase
Requests, RFQs, quotations, comparison, orders, receiving and supplier bills.
Requests & RFQs
Staff raise purchase requests; buyers turn approved requests into RFQs sent to suppliers.
- Purchase requests
- RFQs from approved requests
- Approval rules
Quotation comparison
Compare supplier quotations side by side and award with the evidence in front of you.
- Side-by-side matrix
- Alternatives and call for tenders
- Create PO from the winner
Purchase orders
Orders land on an editable, pre-filled form first, so nothing is created silently.
- Pre-filled from quotation
- Duplicate detection
- Print and email
Receiving & returns
Goods receipts, quality inspection, purchase returns and reorder rules.
- GRN
- Quality inspection
- Returns
Supplier bills & matching
Bills are matched against orders and receipts before they are paid.
- Match to order and receipt
- Bill posting
- Payments through Accounting
Contracts & budgets
Procurement contracts, blanket orders, framework agreements and budgets keep spend inside agreed limits.
- Blanket orders
- Framework agreements
- Procurement budgets
Get the best price with evidence
Request quotations from several suppliers and compare them in one matrix: price, terms, warranty, lead time. Awarding a supplier opens the purchase order form pre-filled, so you can still adjust before saving.
- RFQ and supplier quotations
- Comparison matrix
- Award to PO
Approvals and budgets before money is committed
Approval rules route requests and orders to the right people. Budgets show consumption, and the budget-consumption report shows what is left.
- Approval rules
- Procurement budgets
- Budget consumption report
See where the money goes and who is late
Spend analysis, supplier performance, purchase register, open PO and vendor-delay reports turn purchasing data into negotiating leverage.
- Spend analysis
- Supplier performance
- Vendor delay report
How work moves through it
Procure to pay
- 1Request
- 2RFQ
- 3Quotation
- 4Comparison
- 5Purchase order
- 6Receipt
- 7Bill
- 8Payment
What changes with Xetuu Purchase
Competitive quotes, side by side
Comparison makes the cheapest compliant option obvious.
- Matrix comparison
- Framework agreements
- Spend analysis
Approvals enforced
Rules and budgets are checked before an order is placed.
- Approval rules
- Budgets
- Audit trail
Match before paying
Bills are matched to orders and receipts.
- Bill matching
- GRN link
- Posting to AP
Measure performance
Delay and performance reports show who delivers.
- Delay report
- Performance report
- Open POs
Works with the rest of Xetuu
What changes
- Competitive and controlledCompare quotations side by side and enforce approvals before an order is placed.
Purchase questions, answered
What is procure-to-pay?
It is the chain from requesting goods to paying for them: request, RFQ, quotation, order, receipt, bill and payment. Xetuu Purchase covers every step.
Does Xetuu compare supplier quotations?
Yes. A comparison matrix shows quotations side by side and lets you award a supplier into a pre-filled purchase order.
Does it create documents automatically?
No step silently creates the next document. Each conversion opens an editable form pre-filled from the source.
Can I control spending with budgets?
Yes. Procurement budgets and approval rules are available, along with a budget-consumption report.
Where it is used
Run your enterprise on one platform.
Start a workspace, or talk to the Xetuu team about your requirements.