Purchase Returns
Send goods back to a supplier and take them out of stock and the ledger.
Overview
Confirming a return creates a real Inventory return-to-supplier document: stock leaves the warehouse, the Inventory / GRNI journal is posted, and the returned quantity comes off the order’s received quantity so a replacement can be received. If the goods were already billed, raise a debit note from the bill.
When to use purchase returns
- Goods are damaged, wrong or unwanted after receiving.
Prerequisites
Step by step
Procurement → Receiving → Purchase Returns → New. Choose the supplier and the goods receipt; the quantity must be above zero.
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Field reference
| Field | Description | Required | Data type | Business meaning |
|---|---|---|---|---|
| Type | Replacement, refund, repair or exchange. | No | Choice | Recorded for follow-up. |
Accounting impact
- Dr GRNI, Cr Inventory at the cost of the stock issued.
Permissions
These permission keys control access (granted to roles in Administration → Roles & Permissions):
- purchase.returns.read
- purchase.returns.create
- purchase.returns.update