Create the company, install the right chart of accounts and taxes, and make the first period ready for posting.
1
Company
2
Chart of accounts
3
Taxes
4
Bank account
5
Lock dates
1
Pick your country and business type
On first sign-in the setup wizard asks for your country and business type. Xetuu installs the matching chart of accounts and tax setup and maps the default accounts for you.
2
Review the chart of accounts
Open Accounting → Configuration → Accounting → Chart of Accounts. Switch between tree and list view and add any account your business needs.
3
Check taxes and payment terms
Under Configuration, open Taxes and Payment Terms. Edit rates to match your tax registration and add the terms you give customers.
4
Add your bank accounts
Open Configuration → Bank Accounts and add each account with its currency, so payments and reconciliation have somewhere to land.
5
Set the fiscal year
Open Configuration → Management → Fiscal Years and confirm the start month. Later, use Accounting → Management → Lock Dates to close finished periods.
Set up your books in ten minutes in Xetuu Accounting
Tip: You can change any mapped account later in Configuration → Settings; nothing you accept in the wizard is permanent.
From invoice to cash in the bank
8 min
Raise an invoice, post it, record the customer’s payment and reconcile it against the bank.
1
Customer
2
Invoice
3
Post
4
Receipt
5
Reconcile
1
Create the customer
Open Customers → Master Data → Customers and add the customer with contact, tax and credit details.
2
Create the invoice
Open Customers → Accounting → Invoices and choose New. Pick the customer, add lines with product, quantity, price and tax. The totals and journal items update as you type.
3
Post it
Posting locks the document and writes the journal entry. A posted invoice is never edited; mistakes are corrected with a credit note.
4
Record the payment
Open the posted invoice and choose Record Payment, or use Receipts and Payments. A mode of payment is mandatory, so the books always show how the money came in.
5
Reconcile
Open Accounting → Management → Reconciliation and match the bank line to the payment. The invoice moves to Paid.
From invoice to cash in the bank in Xetuu Accounting
Tip: Use Follow-up Reports under Customers → Collections to chase invoices that are overdue.
Close the month with confidence
12 min
Review, reconcile, run the statements and lock the period.
1
Review journals
2
Reconcile
3
Run reports
4
Lock dates
1
Review the journals
Open Accounting → Journals → Journal Entries and Journal Items. Look for draft entries still waiting to be posted.
2
Reconcile the bank
Clear every open bank line in Accounting → Management → Reconciliation.
3
Run the statements
Open Reporting → Financial for Profit & Loss, Balance Sheet and Cash Flow, and Audit Reports → Trial Balance. Click any figure to drill down to the journal entry and the source document.
4
Lock the period
Open Accounting → Management → Lock Dates and set the lock date. Entries before it are rejected, even through the API.
Close the month with confidence in Xetuu Accounting
Reconcile a bank account
8 min
Match bank lines to payments and clear the account.
1
Open bank account
2
Match lines
3
Create missing entries
4
Done
1
Open the reconciliation workspace
Open Accounting → Management → Reconciliation and choose the bank account.
2
Match lines
Select a statement line and the invoice, bill or payment it settles. Reconciliation models in Configuration → Invoicing suggest matches automatically.
3
Handle what is left
For fees or interest with no document, create the journal entry straight from the line.
4
Confirm
When every line is matched the account shows reconciled and the paid documents move to Paid.
Reconcile a bank account in Xetuu Accounting
Enter a vendor bill and pay it
7 min
Capture the bill, post it and settle it from the bank.
1
Vendor
2
Bill
3
Post
4
Payment
5
Reconcile
1
Pick or create the vendor
Open Vendors → Master Data → Vendors.
2
Create the bill
Open Vendors → Accounting → Bills (GL), choose New, add lines with account, tax and amount. Logistics fields appear when you switch on the shipment toggle.
3
Post
Posting creates the payable entry. Corrections are made with a debit note, never by editing.
4
Pay
Use Payments, choose the mode of payment and the bank account. Batch payments settle many bills at once.
Enter a vendor bill and pay it in Xetuu Accounting
Track results by branch, project or department
8 min
Set up analytic plans and distribute each line across them.
1
Plan
2
Accounts
3
Distribute
4
Report
1
Create a plan
Open Configuration → Management → Analytic Plans, for example “Branch” or “Project”.
2
Add accounts
Open Analytic Accounts and add the values, such as Nairobi and Mombasa.
3
Distribute on documents
On any invoice, bill or journal line, set the analytic distribution, for example 60% and 40%. Distribution Rules can fill it in automatically.
4
Report
Open Reporting → Dimension Reports → Analytic Report for profit and loss by dimension.
Track results by branch, project or department in Xetuu Accounting
