Register an asset and depreciate it
10 minAdd an asset, give it a depreciation book and post the monthly journal.
- 1
Set up classes and finance settings
Open Configuration → Master Data → Classes & Fields and Finance Settings; map the asset cost, accumulated depreciation and expense accounts.
- 2
Add the asset
Open Assets → Register → Asset Register and choose New, or Import a spreadsheet of existing assets.
- 3
Add a book
Open the asset, go to the Finance tab and add a book: type, method, life and residual value. A live preview shows the schedule.
- 4
Review reports
Open Finance → Books & Reports → Fixed Asset Reports for the register, book comparison and forecast.
Register an asset and depreciate it in Xetuu Fixed AssetsTip: Add a tax book alongside the corporate book if tax depreciation differs from the accounts.
Handle a fault from report to repair
8 minReport a breakdown, raise a work order and record the cost.
- 1
Report the fault
Anyone can scan the QR label on the asset, with no login, and describe the problem.
- 2
Triage
Open Maintenance → Operate → Requests and convert the request to a work order.
- 3
Plan and permit
Add tasks, parts and technicians. Jobs that need a safety permit stay locked until it is approved.
- 4
Complete
The technician completes the order, even offline from the Technician App. Parts and labour roll up to the asset’s cost.
Handle a fault from report to repair in Xetuu Fixed AssetsImport your existing asset register
10 minBring a spreadsheet of assets into Xetuu and tidy it with bulk edit.
- 1
Prepare the spreadsheet
One row per asset with name, class, location, serial and cost.
- 2
Import
Open Assets → Data → Import, upload the file and map the columns.
- 3
Check the result
Open Register → Asset Register and search for what you imported.
- 4
Fix in bulk
Use Data → Bulk Edit to correct classes, locations or custodians for many assets at once.
Import your existing asset register in Xetuu Fixed AssetsLabel assets and let anyone report a fault
6 minPrint QR labels and turn scans into maintenance requests.
- 1
Configure the portal
Open Configuration → Security → QR Portal & Labels and choose what a scan shows.
- 2
Print and attach
Print the labels from the asset and fix them to the equipment.
- 3
Scan to report
Anyone can scan and describe a fault without logging in.
- 4
Triage
The report appears under Maintenance → Requests, ready to become a work order.
Label assets and let anyone report a fault in Xetuu Fixed AssetsPlan preventive maintenance
8 minCreate a PM plan so routine work is generated before anything breaks.
- 1
Write a job plan
Open Maintenance → Plan → Job Plans and list tasks, parts and time.
- 2
Create the PM plan
Open PM Plans, pick the assets and set a calendar or meter trigger.
- 3
Schedule
Generated work orders appear on the Scheduling Board where you can drag them to new dates.
- 4
Execute
Technicians complete them from the Technician App, offline if needed.
Plan preventive maintenance in Xetuu Fixed AssetsSell, scrap or auction an asset
8 minRetire an asset and post the gain or loss.
- 1
Request the disposal
Open Finance → Protect & Dispose → Disposals & Auctions and create a disposal for the asset.
- 2
Review the valuation
The net book value and expected gain or loss are calculated for you.
- 3
Approve
Above the threshold you set, an approver must sign off.
- 4
Complete
Completion posts catch-up depreciation, proceeds, gain or loss and removes the cost, then closes the books and marks the asset Disposed.
Sell, scrap or auction an asset in Xetuu Fixed AssetsTip: For an auction, set a reserve price; closing awards the best bid at or above it.
