Payments

Record and review payments received against customer invoices.

Overview

Customer payments are the cash side of invoicing. A payment is recorded against one or more posted invoices and reduces their amount due; partial payments move an invoice to Partially paid and full payment to Paid.

A mode of payment is mandatory on every payment. You can filter the list by status and by method.

When to use payments

A customer settles an invoice, fully or in part.
You want to see all receipts by method for a period.

Step by step

In the Accounting module open Customers in the green navigation bar, then choose Payments under Accounting.
Screenshot for this step has not been captured yet — run npm run docs:flow.

Accounting impact

Debits the bank, cash or clearing account of the payment mode and credits receivables.
Realised exchange gain or loss is posted on settlement of foreign-currency invoices.

What you see on the screen

Columns: PAYMENT #, CUSTOMER, DATE, METHOD, MEMO, AMOUNT, STATUS.
Actions on the screen: All Statuses, All Methods, New Payment, Export.

Permissions

These permission keys control access (granted to roles in Administration → Roles & Permissions):

accounting.payment.create
accounting.payment.delete
accounting.payment.read
accounting.payment.reconcile
accounting.payment.update
accounting.payments.create
accounting.payments.post
accounting.payments.read
accounting.payments.update

Automation

Posting emits sales.payment.received so Accounting, CRM and notifications can react.

Receipts

Batch Payments