Asset Register
The single register of every asset: create assets, find them, change their status and open the one asset screen.
Overview
The register lists every asset with its number, name, class, status, criticality, serial and location. Search by number, name or serial; filter by status, class and criticality; include archived assets; save a filter as a view.
Opening an asset shows the one asset screen with tabs for Overview, Custom fields, Lifecycle, Finance, Maintenance, Reliability, AI, Parts & Warranty, Work Orders, Costs, Structure, Relationships, Documents, Timeline, QR & Passport, History, Status log and Audit trail. Assets are archived, never hard-deleted.
When to use asset register
- You bring a new piece of equipment under management.
- You need to find, review or update an asset and everything attached to it.
Prerequisites
Step by step
Field reference
| Field | Description | Required | Data type | Business meaning |
|---|---|---|---|---|
| Asset number | Generated identifier. | Auto | Text | Follows the class naming template and is unique. |
| Name | What the asset is called. | Yes | Text | Shown everywhere the asset is referenced. |
| Class | Asset class. | Yes | Class | Drives the custom fields and the number. |
| Status | Current lifecycle status. | Yes | Status | Changed only through the status workflow. |
| Criticality | Importance to the business. | No | Low, medium, high, critical | Feeds reliability scoring and spares priority. |
| Serial / manufacturer / model | Identification data. | No | Text | Used for duplicate detection (serial plus manufacturer). |
| Owner, department, cost centre, branch | Ownership and accounting dimensions. | No | Selections | Used for transfers, cost reporting and visibility. |
| Parent asset / functional location | Where it is installed. | No | Selections | Builds the hierarchy. |
Lifecycle
The register ships with 14 statuses, from Planned to Stolen (Lost and Stolen are included). The Status Workflow page defines which moves are allowed.
Duplicate detection
Saving an asset with the same serial number and manufacturer, or the same name, warns you before a duplicate is created.
Permissions
These permission keys control access (granted to roles in Administration → Roles & Permissions):
- assets.asset.read
- assets.asset.create
- assets.asset.update
- assets.asset.status
- assets.asset.archive
Automation
- Changes on this screen are written to the asset audit trail and the asset timeline.